Useful Words and Phrases for Writing Formal Letters in English

Useful tips for letter writing or, to be more precise, phrases which you may need when writing formal letters.

Linking Words and Phrases – Video

Useful Words and Phrases for Writing Formal Letters in English

Writing Formal Letters

Starting

  • We are writing you with reference to (the above order).
  • With reference to your advertisement/letter of 10 March……
  • We are pleased to have your inquiry of 25 of July….
  • We acknowledge the receipt of your letter dated 12 April …..
  • With reference to your letter inquiring about…
  • With reference to our telephone conversation yesterday (about…),…
  • We wish to remind you that…..
  • I am writing this letter to request the cancellation of……..
  • I am writing this letter to complain in the strongest terms about the poor service that I have received from your company.

Action

  • Please advise us as soon as the…….
  • Please open a ………….in favour of (name of the company)……….
  • Payment can be made on any basis acceptable to you.
  • Could you please supply us with information about the company’s standing.
  • We have been informed (by one of our clients) that……….
  • We regret to inform you, (however,) that….
  • Please accept our apologies for the inconvenience caused.
  • We must insist on…
  • Please note that the closing date/deadline for the ……… is 30 September, so will you please complete the attached forms and return them as soon as possible.
  • Any information you supply will be treated confidentially.
  • May we remind you that your statement is still outstanding.
  • Will you kindly balance your account promptly.
  • We are puzzled to have had no remittance from you.
  • You already have an overdraft of….
  • Please give the matter your immediate attention.
  • We will be left with no alternative but to (take legal action)… unless payment is received within the next seven days.
  • Our circumstances do not allow us to wait/to go on waiting any longer.
  • Please look into the matter.
  • We were dissatisfied to find that….
  • We shall have to terminate the contract.
  • On examination we have found…
  • We greatly appreciated your patience in this matter.

Enclosures and Attachment

  • We would be grateful if you could forward/send any further information (you may have) about…. (products and terms of payment/this case)
  • We will be pleased to supply any further information you require.
  • We are sending the herewith the……
  • We look forward to doing business to our mutual advantage.
  • We would like to make a decision on this as soon as possible.
  • In the meantime, we suggest that you call the ………
  • We hope to meet your requirements.
  • Please send us by return the terms and conditions on …………..
  • For purposes of quick contact a reply by telephone would be appreciated.
  • We look forward to the opportunity of being at your service.
  • Could you please let us know in your earliest convenience whether the above terms and conditions are acceptable for you.
  • We hope that the matter will be settled to our mutual satisfaction.
  • We very much hope that you will be able to…..
  • I would be grateful if you could spare me a few minutes.
  • As our demand/request/issue is very urgent, a quick answer would be appreciated.
  • Would you (also forward details of charges)………. at your earliest convenience?
  • I should/would be pleased if you could send me …….
  • We trust/hope you will find this condition acceptable.
  • If there is any other information you need, please do not hesitate to contact us at the above e-mail address.
  • Thanking you in advance.
  • I would be most grateful if you would reply as soon as possible so that this matter can be resolved to everyone’s satisfaction.
  • Please find enclosed….
  • I am enclosing…….
  • Please find attached….

Useful Words and Phrases for Writing Formal Letters in English 1

Useful Words and Phrases for Writing Formal Letters.

Useful Words and Phrases for Writing Formal Letters in English 2

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jhon
jhon
2 years ago

very usefull

venkatesh
venkatesh
2 years ago

post the new info

Selena
Selena
2 years ago

Thank you i needed this help.

Bimmortal
Bimmortal
1 year ago
Reply to  Selena

how old are you

Sonam Jamtsho
Sonam Jamtsho
2 years ago

Sir/Madam,

I’m bit confused about how to write down date properly. for example, some of the writer write date as 12/02/2018, others write 12th April, 2018, and again other write April 24th, 2018, some write 1st February 2018. Therefore, kindly teach us how to write date in a letter. Some comments after number the abbrevation like st nd, rd, th should not be used, other insist after like1st month should be written fully with comma or without comma. Please help us to clear our confussion.

Thanking you,

Yours Sincerly

Sonam Jamtsho
Bhutan

Naveed
Naveed
2 years ago
Reply to  Sonam Jamtsho

1st February, 2018 is correct

johnboi345
johnboi345
8 months ago
Reply to  Naveed

this is very helpfull and very cool 2 use 4 vocab

robyn
robyn
2 years ago
Reply to  Sonam Jamtsho

Hi Bhutan, it’s not important – you can use any format for the date. 🙂 These are sort of general rules for letter writing. It is a personal choice as long as you follow this sort of model.

Awtar singh
Awtar singh
1 year ago
Reply to  Sonam Jamtsho

Sonam, the standard form will be ” 12th april , 2018 ”

Aakankshya
Aakankshya
2 years ago

Its just awesome ……….. I am speechless . Way too good.

shahahzad
shahahzad
1 year ago

very helpful. thank you for your information tha have been shared has satisfied.

Norma
Norma
1 year ago

Very good explanation.

Marissa
Marissa
1 year ago

Thnks for the great help

copycat2000
copycat2000
1 year ago

thank you so much needed it very much

MUHAMMAD AYAZ
MUHAMMAD AYAZ
11 months ago

very good for student
i need a letter which give an idea of formal letter for complain like in uni- to VC asking about the problems in uni-

ADHYAY DESHMUKH
ADHYAY DESHMUKH
8 months ago

This extract was something cerebral…..cool!

pedro
pedro
7 months ago

great

Hem
Hem
7 months ago
Reply to  pedro

April 25, 2020

john
john
7 months ago

thanks

Fred Keyes
Fred Keyes
6 months ago

Standing by,

Two words that should elicit a quick response.

Nagalaxmi
Nagalaxmi
5 months ago

Thank you,

royston
royston
4 months ago

thank you

Sophia J Msuya
Sophia J Msuya
4 months ago

I like it

Kazia
Kazia
3 months ago

I think it is creative

Suneel Max
Suneel Max
3 months ago

Nice work

Clive Smith
Clive Smith
3 months ago

A more relevant question is, which is the correct way to write 10th April 2020:
10.4.2020 or 4.10.2020. In N.America both versions are used, which leads to some very serious misunderstandings and often legal mistakes.
Thanks!

Dilli Ram Bhattarai
Dilli Ram Bhattarai
3 months ago

It’s really useful for ESL teachers as well as students…

Natalia
Natalia
2 months ago

Pretty useful! Do you have any suggestions about making a letter mature?

mangesh salvi
mangesh salvi
2 months ago

Frequently in my job i need to write letter to concerned authority This information become very useful to me
thank

Yamuna
Yamuna
1 month ago

Thanks a lot. The article was very useful

Brendon
Brendon
1 month ago

Can you help me on a essay on my best class ever

shruthi
shruthi
1 month ago

helped me so much, thx =)

Random
Random
1 month ago

Which paragraph that needs indent?

Mbatha kamogelo
Mbatha kamogelo
1 month ago

I thank you for such educatedness and effective tips
Very usefull

Madhu
Madhu
1 month ago

Can anyone suggest the use of phrases for different contexts used for writing application

Hunter
Hunter
12 days ago

So helpful. Thank you very much

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