How to Write a Letter: Informal and Formal English

Writing style is the manner of expressing thought in language characteristic of an individual, period, school, or nation...


1. Informal Letter

Rules for writing Informal letters:

  • Write your full name and address even if it is an informal letter.
  • Divide your letter in small paragraphs.
  • Keep your writing simple.
  • Make a good choice of words especially if you are writing an apology letter or a letter to express your condolences in case of a death.
  • Most people close the letter with phrases like ‘Yours affectionately/With love/All the best/Take care’ etc.

2. Formal Letter

Rules for writing Formal letters:

Let us understand a few ground rules while writing formal letters:

  • You need to write your full name, address and date before you begin the letter
  • Address the person you are writing the letter to with correct name and designation.
  • It is always advisable to start the letter with ‘Respected Sir/Madam’ or ‘Dear Sir/Madam’ and then mention the name and the address.
  • Before beginning to write the letter you must state the purpose of the letter in one line titled ‘Subject’.
  • Your letter should be very crisp giving out only that information which is required.

3. Informal vs. formal letters

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